Facilities and Admin Manager - Port Harcourt

Confidential Employer

Job Description

Required Skills

Key Responsibilities

• Act as the regional lead for all facilities and administrative matters across covered locations.
• Provide direction, coordination, and on-ground oversight for facilities and admin staff or service providers within the region.
• Serve as the primary escalation point for facilities and office-related issues within the region.
• Oversee routine maintenance, repairs, and inspections across all regional locations.
• Ensure offices, utilities, equipment, and common areas are fully operational at all times.
• Maintain asset registers, maintenance schedules, and facilities documentation for the region.
• Drive consistency in facilities standards across all covered locations.
• Ensure the required facilities related documentation & processes are completed – licenses, certifications, insurance etc.
• Implement eco-friendly practices to reduce energy consumption and improve sustainability across facilities.
• Manage office space sourcing, space planning, and optimizing workspace utilization for designated locations.
• Lead the planning and execution of all office setups, fit-outs, refurbishments, and relocations within the assigned region.
• Coordinate contractors, consultants, vendors, and internal stakeholders to deliver projects on time, within scope and budget.
• Ensure all office setup and fit-out works comply with approved designs, safety standards, and Group specifications.
• Track project progress, manage dependencies, and escalate risks or delays promptly.
• Conduct handover inspections and ensure readiness for occupancy.
• Oversee day-to-day administrative services including office supplies, logistics, and general office services.
• Ensure a professional, functional, and employee-friendly office environment across the region.
• Coordinate security & office support services in line with Group standards.
• Manage regional relationships with landlords, contractors, and service providers.
• Monitor vendor performance against SLAs and quality expectations.
• Validate service delivery and support invoice verification prior to submission.
• Ensure compliance with health, safety, fire, and regulatory requirements across all locations.
• Conduct safety inspections and ensure issues are addressed promptly.
• Support incident reporting and corrective action implementation.
• Provide regular reports on facilities operations, office setup projects, risks, and costs within the region.
• Partner with HR, IT, Finance, and business leaders to support expansion and operational needs.
• Escalate high-risk, high-cost, or strategic issues to the Head, Facilities & Administration.
• Oversee the company’s fleet of vehicles across designated locations, ensuring timely servicing, maintenance, and repairs.
• Implement vehicle safety policies, including accident reporting procedures and emergency response.
• Coordinate vehicle allocation, scheduling, and usage tracking.
• Maintain accurate fleet records including mileage, fuel usage, service history, and incident reports.
• Monitor fleet-related costs and flag variances or inefficiencies.
• Support investigation and reporting of vehicle incidents or accidents.
• Supervise company drivers, ensuring compliance with safety regulations and company policies.
• Schedule and manage staff transportation services (for inter-branch travel, official assignments, or executive transport).
• Organize facilitators for training on driver training on safety, defensive driving, and vehicle handling.

Qualifications

• Bachelor’s degree in Facilities Management, Estate Management, Engineering, Business Administration, or a related field.
• Minimum of 6 years’ experience in facilities, administration, or office operations, including hands-on experience managing office setups or fit-outs.
• Proven experience coordinating contractors and delivering infrastructure projects across multiple locations.
• Strong project coordination and execution skills.
• Ability to manage multiple locations and simultaneous workstreams.
• Good understanding of office fit-out processes, timelines, and quality controls.
• Strong vendor management and negotiation skills.
• Financial awareness including budget tracking and cost control.
• Clear communication and stakeholder management skills.
• Strong ownership and accountability for outcomes.
• Execution-driven with a practical, solution-oriented mindset.
• Detail-focused with the ability to manage complexity.
• Calm, firm, and professional under pressure.
• High integrity and reliability.

How to Apply

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Posted Date

February 19, 2026

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