About the Company

Sakinah Medical Outreach is a dedicated organization committed to providing free healthcare services and transforming lives. We operate with a strong mission to serve communities and make a tangible difference in people's well-being. Our team is driven by a passion for service and a desire to create positive health outcomes.

We foster a collaborative and supportive work environment where every team member contributes to our overarching goals. If you are looking to join a mission-driven team that values compassion and impact, Sakinah Medical Outreach offers a rewarding opportunity to utilize your skills for a greater cause.

Job Description

Sakinah Medical Outreach is actively seeking a dedicated and highly organized Executive Secretary to join our mission-driven team.

In this vital role, you will be instrumental in ensuring the seamless operation of our administrative functions. You will manage daily schedules, handle all forms of correspondence with professionalism, and maintain efficient office systems. Your contributions will directly support our efforts to provide free healthcare services and transform lives.

We are looking for an individual who demonstrates strong administrative and organizational capabilities, coupled with excellent written and verbal communication skills. The ability to manage schedules, reports, and correspondence effectively is paramount. Proficiency in digital tools and office systems, along with a high degree of professional discretion and time-management ability, are essential for success in this position.

An advantage will be given to candidates with prior experience in NGO or administrative roles, demonstrating a commitment to our cause.

To apply for this role, click the Apply button on this page and follow the instructions.

Required Skills

Administrative SkillsOrganizational SkillsWritten CommunicationVerbal CommunicationSchedule ManagementCorrespondence ManagementDigital Tools ProficiencyOffice Systems ProficiencyProfessional DiscretionTime Management

Key Responsibilities

  • Manage and maintain executive schedules, appointments, and travel arrangements.
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
  • Prepare reports, presentations, and other documents as required.
  • Organize and maintain physical and digital filing systems.
  • Coordinate meetings, including scheduling, preparing agendas, and taking minutes.
  • Provide administrative support to the team, ensuring smooth daily operations.
  • Maintain a high level of professionalism and discretion in all tasks.

Qualifications

  • Strong administrative and organizational skills.
  • Excellent written and verbal communication skills.
  • Ability to manage schedules, reports, and correspondence effectively.
  • Proficiency in digital tools and office systems (e.g., Microsoft Office Suite, Google Workspace).
  • Professional discretion and strong time-management ability.
  • Experience in NGO or administrative roles is an advantage.

How to Apply

This job has expired

We are seeking a highly organized and detail-oriented Executive Secretary to provide comprehensive administrative support. This role is crucial for ensuring the smooth operation of our team by managing schedules, correspondence, and essential documentation. Success will be measured by your efficiency in handling administrative tasks and your ability to proactively support the team's objectives.

Posted Date

March 17, 2026

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