Buying Assistant

Heart to Cart

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Job Overview

Location

Lagos, Lagos, Nigeria

Salary

NGN 120,000 - 250,000 monthly

Employment Type

Full-time

Work Arrangement

On-site

Sector

Retail & E-commerce

Experience Level

Junior (1-3 years)

Application Deadline

March 24, 2026

About the Company

Heart to Cart is a dynamic retail business focused on bringing desirable products to its customers. We are committed to ensuring that our inventory is sourced efficiently, maintaining high quality standards, and delivering excellent value. Our operations involve both local market exploration and international procurement, requiring a robust and responsive supply chain.

We value proactive problem-solving and a keen understanding of market trends. As we grow, we are dedicated to building a team that is passionate about our mission and contributes to our success through meticulous attention to detail and strong vendor relationships.

Job Description

Heart to Cart is seeking a motivated Buying Assistant to join our procurement and inventory team. This role is vital for ensuring our product acquisition process is seamless, cost-effective, and meets our quality benchmarks.

You will be responsible for identifying and engaging with suppliers, managing purchase orders, and overseeing the logistics of product delivery. Your efforts will directly impact our ability to stock desirable items and maintain efficient inventory levels.

To apply for this role, click the Apply button on this page and follow the instructions.

Required Skills

ProcurementInventory ManagementVendor ManagementNegotiationCommunicationMicrosoft ExcelGoogle SheetsImport LogisticsCustoms ProcessesShipping ProcessesMarket ResearchPurchasing

Key Responsibilities

Identify and vet reliable local and international suppliers for products and packaging.
Cultivate and maintain strong relationships with vendors, negotiating favorable terms.
Solicit and compare quotes, then accurately place purchase orders.
Ensure product quality standards are met by liaising with suppliers.
Manage the process for inspecting, returning, and replacing damaged goods.
Conduct regular visits to local markets to discover and purchase new products.
Create, manage, and track all purchase orders.
Monitor inventory levels and forecast future re-order requirements.
Maintain precise inventory records and ensure data accuracy.
Keep meticulous records of all purchases, expenses, and shipping details.
Coordinate effectively with freight forwarders, shipping agents, and customs agents.
Organize and diligently track all incoming shipments.
Provide consistent updates on lead times, potential delays, and customs clearance status.
Oversee international shipping procedures and manage necessary documentation.
Prepare comprehensive procurement reports, detailing costs, lead times, and supplier performance.
Track procurement costs, manage invoices, and adhere to payment schedules.
Maintain up-to-date vendor documentation and compliance certificates.
Assist with the preparation of import documentation, including invoices, packing lists, and customs paperwork.

Qualifications

Bachelor's degree in Business Administration, Supply Chain, Logistics, or a related field is preferred.
1 to 3 years of experience in procurement, purchasing, or inventory management, with a focus on import/retail environments.
In-depth knowledge of Lagos local markets and established vendor networks.
Exceptional negotiation and communication skills.
Proficiency in Microsoft Excel and Google Sheets.
A solid understanding of import logistics, customs procedures, and shipping processes.
A demonstrated interest in fashion or style trends is considered an asset.