BackOffice Administrator (LATAM)

Confidential Employer

Job Overview

Location

Remote

Employment Type

Full-time

Work Arrangement

Remote

Sector

Information Technology & Software

Experience Level

Mid-level (3-5 years)

Application Deadline

March 16, 2026

Job Description

We are seeking a highly organized and proactive BackOffice Administrator to join our dynamic team, supporting our LATAM operations remotely.

In this crucial role, you will be responsible for a wide range of administrative duties designed to ensure the seamless functioning of our office. Your day-to-day activities will include meticulous data entry, expert calendar management, preparing essential communications and reports, and coordinating meetings with precision.

You will also play a key role in assisting with project management tasks, serving as a primary point of contact for employees, clients, and external partners, and managing vital billing and accounts processes. The ability to handle ad-hoc tasks with minimal supervision and create Standard Operating Procedures (SOPs) will be highly valued.

To apply for this role, click the Apply button on this page and follow the instructions.

Required Skills

Data EntryCalendar ManagementCommunicationReport PreparationMeeting CoordinationProject ManagementBillingAccounts PayableAccounts ReceivableGoogle SuiteNotionSlackZoom

Key Responsibilities

Perform ongoing data entry tasks
Manage calendars, including scheduling, meetings, and travel arrangements
Prepare and edit correspondence, communications, presentations, reports, and other documents
Coordinate meetings, set agendas, take minutes, and prepare follow-ups/action items
Perform other ad-hoc tasks with limited instruction
Assist with project management tasks, including tracking deadlines and coordinating for success
Serve as the primary point of contact between employees, clients, and external partners
Manage various billing, Accounts Payable, and Accounts Receivable processes
Monitor inboxes and triage communications
Create SOPs as needed

Qualifications

3+ years of experience as an operations associate, preferably at an agency or startup
Exceptional verbal and written communication skills with an extroverted personality
Hands-on experience with project management tasks and tools (Notion preferred)
Basic to intermediate skills with Google Suite (Sheets, Docs, Slides)
Strong organizational and planning skills
Ability to work EST hours
Familiarity with Slack and Zoom for internal team coordination/communication (Nice-to-Have)