Administrative Assistant
Rimkus
Job Overview
Location
Ottawa, Ontario, Canada
Salary
USD 43,000 - 68,000 yearly
Employment Type
Full-time
Work Arrangement
On-site
Sector
Engineering & Manufacturing
Experience Level
Junior (1-3 years)
Application Deadline
July 2, 2026
About the Company
Rimkus Consulting Group is a global leader in engineering and technical consulting, operating from over 110 offices worldwide. They serve a diverse clientele including corporations, insurance companies, law firms, and government agencies.
Rimkus specializes in forensic consulting, construction dispute resolution, built environment solutions, and product development support across consumer, industrial, and healthcare sectors. Their approach is forward-thinking, integrating carbon footprint reduction, resiliency, maintainability, and long-term sustainability into all projects.
The company's mission is to help organizations plan, build, and manage assets with confidence. They achieve this by identifying potential issues early, mitigating risks, extending asset life, and reducing costly repairs. Rimkus empowers clients to operate more efficiently and sustainably, shaping the future of the built environment with smart, resilient solutions.
Job Description
Rimkus Consulting Group is seeking a dedicated Administrative Assistant to join their Built Environment Solutions team in Ottawa. This role is integral to supporting the business group by managing clerical and administrative tasks, ensuring smooth operations and assisting with special projects.
You will be responsible for managing incoming assignments, accurately inputting data into company systems, and ensuring new matters are opened promptly. This includes coordinating with internal teams and maintaining organized, up-to-date files. Professional client communication via phone, email, and in-person is essential.
Key duties include supporting local management, providing backup to administrative colleagues, and ensuring the quality and timely distribution of outgoing documents. You will also manage office supply procurement and adhere to established administrative procedures.
The ideal candidate will possess an Associate degree or higher, with at least 3 years of administrative experience. Fluency in both French and English is a mandatory requirement, along with strong business writing, editing, and proofreading skills. Proficiency in MS Office Suite, SharePoint, and other relevant software is expected.
To apply for this role, click the Apply button on this page and follow the instructions.
Required Skills
Key Responsibilities
- Manage incoming assignments and input them into company systems with accuracy and efficiency.
- Ensure timely opening of new matters by tracking statuses and communicating with relevant teams.
- Demonstrate professionalism in all client communications (phone, email, in-person).
- Maintain matter-related and general office files according to company directives.
- Process proformas and coordinate with consultants to meet monthly deadlines.
- Ensure accuracy of client invoices and manage prompt sending to clients.
- Oversee matter-related item storage.
- Answer phones and route calls/messages as per company procedures.
- Support the business needs of local management.
- Perform administrative duties for the regional team.
- Provide backup support to other administrative staff.
- Proofread, perform quality control, and distribute outgoing work documents.
- Coordinate the purchasing of office supplies and equipment.
- Adhere to established administrative systems and procedures.
- Offer assistance and troubleshoot issues for internal clients.
- Attend and participate in monthly administrative conference calls.
- Perform other duties as assigned.
Qualifications
- Associate degree or higher is desired.
- 3+ years of experience in an administrative capacity.
- Must be bilingual in French and English.
- Ability to understand corporate operations and procedures.
- Ability to interact and communicate with individuals at all levels of the organization.
- Excellent business writing, editing, and proofreading skills.
- Working knowledge of MS Word, Outlook, Excel, PowerPoint, Teams, and SharePoint.
- Ability to analyze and understand information presented in writing or verbally.
- Ability to respond to inquiries from management, peers, clients, and vendors.
- Strong interpersonal skills.
- Ability to handle confidential information.
Benefits & Perks
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
How to Apply
To apply for this role, click the Apply button on this page and follow the instructions.
Join Our Communities
The administrative landscape is rapidly evolving, with a growing demand for efficient support professionals in the built environment sector. This role is crucial for maintaining operational excellence and facilitating seamless project execution. Key technical skills include proficiency in matter management systems, client communication protocols, and document control. The impact of this position on business ROI is significant, as effective administrative support directly contributes to project timelines, client satisfaction, and overall team productivity, enabling scalable growth for the organization.
Posted Date
June 18, 2026
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