Administrative Assistant & Front Desk Officer
Visioneers
Job Overview
Location
Dubai, Dubai, United Arab Emirates
Employment Type
Full-time
Work Arrangement
On-site
Sector
Information Technology & Software
Experience Level
Entry Level (0-2 years)
Application Deadline
July 3, 2026
About the Company
Visioneers is a dynamic organization dedicated to establishing and developing new media startups. They provide a unique platform for regional entrepreneurs to cultivate their projects, achieve scalability, and compete on a global stage.
The company's mission is to advance the media ecosystem within the MENA region and inspire a broad audience. By fostering innovation and supporting entrepreneurial ventures, Visioneers aims to be a catalyst for growth and creativity in the media landscape.
Job Description
Visioneers is seeking a professional and organized Administrative Assistant & Front Desk Officer to join their team at Creators HQ. This role is crucial for managing the initial point of contact for all visitors and providing essential administrative support to the team, ensuring the smooth operation of the office.
You will be responsible for maintaining a welcoming and efficient front desk, handling correspondence, managing office supplies, and coordinating meeting room bookings. The position also involves providing administrative assistance to the Business Operations Director and supporting event coordination, including guest registration and logistical arrangements.
This role requires a proactive individual who can handle sensitive information with discretion and work effectively in a fast-paced environment that frequently hosts high-profile guests. Flexibility is key, as occasional evening support for events may be required, with compensatory time off provided.
To apply for this role, click the Apply button on this page and follow the instructions.
Required Skills
Key Responsibilities
- Serve as the first point of contact for CHQ members, visitors, guests, and incoming calls.
- Manage the reception area, ensuring a professional and organized environment.
- Handle incoming and outgoing correspondence, courier shipments, and deliveries.
- Monitor and manage office supplies inventory, placing orders as needed.
- Coordinate meeting room bookings and ensure rooms are prepared.
- Liaise with building management and service providers.
- Provide day-to-day administrative support to the Business Operations Director and wider team.
- Draft, format, and proofread documents, letters, memos, and presentations.
- Manage calendars, schedule meetings, and coordinate appointments.
- Maintain and organize filing systems, both physical and digital.
- Provide on-ground administrative and logistical support during events.
- Assist with guest registration and coordination of members, guests, and VIPs.
- Support the coordination of meetings and maintain event materials.
- Act as a liaison between internal departments, ensuring timely information flow.
- Handle sensitive and confidential information with discretion.
- Follow up on pending tasks and approvals on behalf of management.
- Support the team with ad hoc tasks and special projects.
Qualifications
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills in English; Arabic is an advantage.
- Professional, well-presented, and confident when interacting with senior officials and high-profile guests.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to multitask and prioritize effectively under pressure.
- Proactive, detail-oriented, and a strong team player.
- Discretion and professionalism in handling confidential matters.
- Familiarity with event coordination or logistics support is a plus.
Benefits & Perks
- Compensatory time off for hours worked beyond standard working hours during events.
How to Apply
To apply for this role, click the Apply button on this page and follow the instructions.
Join Our Communities
The administrative and front desk landscape is rapidly evolving, with a growing demand for professionals who can seamlessly blend operational efficiency with exceptional guest relations. This role is pivotal in shaping the initial impression of Creators HQ, requiring a proactive individual to manage front-of-house operations and provide crucial administrative support. Your impact will directly influence the smooth daily functioning of the office and support high-profile events and important delegations, underscoring the strategic importance of this position in driving organizational success and enhancing stakeholder engagement.
Posted Date
June 19, 2026
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