Executive Assistant

AVO Management

About the Company

Job Description

Required Skills

Key Responsibilities

• Proactively identify issues, suggest process improvements, and anticipate the executive’s needs.
• Manage calendars, priorities, reminders, and follow-ups to ensure smooth daily operations.
• Oversee email and written communications, including drafting responses, filtering messages, and following up on actions on behalf of the executive.
• Provide high-level administrative support such as bill renewals, calls, reminders, and task tracking.
• Handle payroll coordination, reconciliation, and auditing of staff payments and operational outgoings before approval.
• Track, organise, and maintain confidential documentation, including property records and bills across multiple properties.
• Vet and review reports from team managers, flagging gaps, risks, and follow-up actions required.
• Follow up on correspondence, appointments, and time-sensitive actions to prevent slippage.
• Represent the executive professionally in internal and external communications, exercising delegated authority and sound judgment.
• Support the development of training programs and digital products, including guest management and review management initiatives.
• Conduct market and audience research to support product positioning, content creation, and sales activities.
• Assist with content creation and coordination, including research, outlining, drafting, and organizing educational and marketing content.
• Work closely with the executive on sales-related activities, ensuring materials, research, and follow-ups are prepared and tracked.

Qualifications

• 5–7 years’ experience as an Executive Assistant or in a comparable senior support role.
• Decent experience in marketing and experience
• Proven experience handling highly sensitive and confidential information.
• Strong written and verbal communication skills, with the ability to contribute to research and content-related work.
• Highly proactive, detail-oriented, and able to work independently.
• Comfortable working in fast-paced, idea-driven environments.
• Proficiency with Google Workspace, Slack, Asana, or similar tools.

Benefits & Perks

• Performance-based bonus of up to 30% after the probation period, with potential
• HMO health coverage
• Monthly data allowance
• Remote work setup: laptop and internet provision
• Paid Time Off (PTO)

How to Apply

Please submit your application via the provided Google Form.

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Posted Date

February 6, 2026