Operations and Compliance Associate

Partnership for Large Election Jurisdictions

About the Company

Job Description

Required Skills

Key Responsibilities

• Support consistent implementation and maintenance of internal systems, processes, and workflows.
• Track organizational priorities, deadlines, and deliverables to ensure timely execution within budget.
• Maintain documentation, standard operating procedures, and internal records meticulously up-to-date.
• Identify inefficiencies or gaps and flag opportunities for improvement.
• Maintain records of vendors, contractors, contracts, grants, regulatory requirements, and internal visibility.
• Ensure documentation is complete and properly stored ready for audits, reporting, and compliance reviews.
• Monitor adherence to internal policies, processes, and documentation standards across the organization.
• Maintain vendor records, contracts, deliverables, and financial documentation up-to-date in shared drive.
• Manage day-to-day financial administration (invoices, expenses, payments, receivables, reimbursements).
• Perform financial tracking, reporting, and reconciliation compliant with internal controls across systems.
• Ensure all labor and expenses are properly documented, categorized, budgeted, and support PLEJ priorities.
• Manage accounts receivable, including tracking across systems and follow-up on outstanding invoices.
• Ensure expenses are properly allocated across general operating and restricted funds as required by funders.
• Prepare financial summaries for grant reports, demonstrating appropriate and transparent use of funds.
• Support compliance with applicable funding restrictions and organizational policies.
• Conduct regular reconciliations across accounting systems, payment platforms, and bank records.
• Assure all transactions (including paper checks) to ensure they are accurately recorded and attributed.
• Prepare for audits/financial reviews by maintaining organized, accurate documentation of all transactions.
• Coordinate with internal teams and external partners for accurate tracking and reporting across systems.
• Maintain data integrity across systems (CRM, project management tools, accounting systems, shared drive).
• Assist in implementing tools and improvements, manage system access across operational platforms.
• Support reporting by organizing and compiling operational and financial data for internal/external review.
• Support staff onboarding/offboarding, draft letters, communications, and maintain accurate digital records.
• Respond to internal requests and assist with problem-solving related to operational systems and processes.
• Support broader organizational efforts and collaborate across teams to meet evolving priorities, including taking on additional responsibilities as needed that contribute to PLEJ’s mission and impact.

Qualifications

• 1–3+ years of experience in operations, accounting, bookkeeping, administration, and/or compliance.
• Experience working with spreadsheets and data (e.g., tracking, organizing, reconciling information).
• Strong organizational and documentation skills, maintaining clear and complete records with accurate detail.
• Ability to analyze high volumes of information with precision to identify discrepancies or compliance issues.
• Strong follow-through with ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Clear communication skills and high level of integrity and discretion when handling sensitive information.
• Comfort with digital tools, learning new systems quickly, and working independently in a remote setting.
• Familiarity with financial processes (invoicing, expenses, reconciliations, accounts receivable/payable).
• Experience with project management, or CRM tools (e.g., Asana, Airtable, Salesforce).
• Experience with accounting, expense tracking, and payroll systems (e.g. Quickbooks, Aplos, Ramp, Justworks).
• Exposure to grants management, compliance tracking, or audit preparation.
• Demonstrated interest in building a career in operations, compliance, or organizational management.

Benefits & Perks

• Fully covered medical, dental, vision, short-term and long-term disability, and term life insurance premiums for the employee
• Unlimited PTO
• 14 observed holidays and generous holiday schedule
• 401(k) retirement plan

How to Apply

To apply for this role, click the Apply button on this page and follow the instructions.

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Posted Date

May 27, 2026