ABA Scheduling Coordinator

Behavioral Health Works

Job Overview

Location

Remote

Salary

USD 24 - 26 hourly

Employment Type

Full-time

Work Arrangement

Remote

Sector

Healthcare & Medical

Experience Level

Junior (1-3 years)

Application Deadline

June 29, 2026

About the Company

Behavioral Health Works is a growing organization committed to responsible and sustainable expansion within the behavioral health sector. Our core mission is to provide personalized Applied Behavior Analysis (ABA) therapy for children and adolescents diagnosed with Autism Spectrum Disorder (ASD). We believe in leveraging the principles of Behavior Analysis to help individuals improve socially significant behaviors. Our team, comprised of extensively trained Board Certified Behavior Analysts (BCBAs), Case Supervisors, and Technicians, works collaboratively with parents. This partnership ensures the development of tailored treatment plans that precisely address the unique needs of each child. We are dedicated to fostering an environment of growth and support for both our clients and our employees.

Job Description

Behavioral Health Works is seeking a dedicated and organized Scheduling Coordinator to join our expanding team.

We are committed to delivering personalized ABA therapy for children and adolescents diagnosed with Autism Spectrum Disorder (ASD). Our approach focuses on improving socially significant behaviors through the principles of Behavior Analysis, with a collaborative effort between parents, BCBAs, Case Supervisors, and Technicians to create tailored treatment plans.

In this vital role, you will manage the daily coordination of scheduling, communication, and data management for our ABA therapists and clients. If you excel in fast-paced environments, enjoy connecting with people, and possess a strong organizational aptitude, this position is an excellent fit.

To apply for this role, click the Apply button on this page and follow the instructions.

Required Skills

SchedulingCommunicationData EntryGoogle WorkspaceGoogle ChatGoogle CalendarGmailPhone Communication

Key Responsibilities

Actively communicate via phone, email, and Google Chat with ABA therapists, clients, and other team members to coordinate schedules.
Make outbound calls to confirm appointments, reschedule sessions, and handle last-minute changes.
Ensure accurate data entry and updates in our scheduling system to reflect any changes in appointments, availability, and client needs.
Handle multiple communication channels efficiently, prioritizing tasks and keeping everything running smoothly.
Build and maintain relationships with ABA therapists and clients through clear, friendly, and professional communication.
Collaborate closely with our administrative team to resolve any scheduling conflicts or gaps.
Assist with other administrative duties as needed.

Qualifications

Comfortable and confident making outbound calls, including cold calling or follow-ups. You should enjoy talking to people and have a positive, engaging phone presence.
Strong verbal and written communication skills, especially via email and Google Chat.
Previous experience in a role involving phone communication, scheduling, or data entry is highly preferred.
Familiarity with scheduling software, Google Workspace (Gmail, Google Calendar, Google Chat), and the ability to learn new systems quickly.
Capable of handling multiple schedules and updates with precision and attention to detail.
Able to stay calm and organized in a fast-paced, ever-changing environment.
A proactive approach to problem-solving and the ability to work well with others.
Availability between 10:00 A.M. to 7:00 P.M. PST

Benefits & Perks

Health, Dental, Chiropractic, and Vision Insurance
Critical Illness, Voluntary Life, Accident, Hospital Confinement, & Basic Life insurance
401(k)
Pet Insurance Discounts
Paid Time Off
Company Paid Holidays (6 fixed, 3 floating)
Professional Development Assistance
Referral Program
Tuition Reduction for Partnered Universities

How to Apply

To apply for this role, click the Apply button on this page and follow the instructions.

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The healthcare industry in Nevada is experiencing significant growth, particularly in specialized therapy services. As a Scheduling Coordinator at Behavioral Health Works, you will be instrumental in managing the intricate logistics of ABA therapy delivery. Your role will involve mastering scheduling software, patient relationship management, and efficient communication protocols. This position directly impacts operational efficiency and patient access to critical care, contributing to the company's expansion and service quality. Proficiency in CRM systems, patient intake procedures, and healthcare compliance is essential for success in this dynamic role.