Executive Personal Assistant

Ocean Marine

About the Company

Job Description

Required Skills

Key Responsibilities

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Prepare and review documents, reports, and presentations for the Director.
• Draft, proofread, and manage high-level correspondence.
• Act as a liaison between the Director and internal/external stakeholders.
• Ensure confidentiality and handle sensitive information with discretion.
• Coordinate executive meetings, prepare agendas, and ensure timely distribution of minutes and action tracking.
• Manage documentation, filing systems, and archiving for the Director’s office.
• Oversee communication flow within the Director’s office and across departments.
• Provide administrative support to executive committees and board meetings where required.
• Oversee day-to-day operations of the Director’s office premises and estate, ensuring facilities are functional, secure, and well maintained.
• Liaise with vendors, contractors, and service providers for office/estate maintenance, supplies, and facility-related issues.
• Monitor facility budgets, contracts, and service-level agreements.
• Ensure compliance with health, safety, and security regulations.
• Manage the Director’s and key executives’ visa applications, renewals, and compliance with immigration requirements.
• Coordinate flight bookings, accommodation, and ground transportation.
• Ensure timely processing of travel documents (passports, permits, insurance).
• Maintain relationships with embassies, immigration authorities, and travel service providers.

Qualifications

• Bachelors’ Degree or HND in any science, social science or arts related course
• Minimum of 3-5 years relevant work experience
• Proficiency in the use of MS Office and other packages.
• Excellent human relation Management skill.

How to Apply

Apply using the provided Google Form link.

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Posted Date

February 18, 2026

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