Executive Assistant (New Grad 2026)

Solace

Job Overview

Location

Remote

Employment Type

Full-time

Work Arrangement

Remote

Sector

Healthcare & Medical

Experience Level

Entry Level (0-2 years)

Application Deadline

March 19, 2026

About the Company

Solace is on a mission to revolutionize the U.S. healthcare system, which is notoriously complex and difficult for most adults to navigate. By pairing patients with expert advocates and providing them with essential tools, Solace empowers individuals to make informed decisions and achieve better health outcomes.

Founded in 2022, Solace is a Series C startup backed by prominent investors including Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP. The company operates with a lean, mission-driven team based in the U.S. Solace fosters an environment that demands urgency, precision, and heart, encouraging its team members to push their boundaries and achieve their best work.

Job Description

Solace is seeking a highly organized and proactive Executive Assistant to provide critical support to our co-founder and Chief Product Officer. This role is designed for ambitious 2026 graduates based in the United States who are eager to make a significant impact in a fast-paced healthcare technology startup.

You will be instrumental in ensuring the executive you support operates at peak efficiency, managing complex calendars, streamlining communication, and driving key initiatives forward. This position offers a unique opportunity to develop essential professional skills, gain exposure to high-level decision-making, and contribute directly to Solace's mission of transforming healthcare.

To apply for this role, click the Apply button on this page and follow the instructions.

Required Skills

Calendar ManagementPrioritizationOrganizational SkillsWritten CommunicationVerbal CommunicationExecutive-Level MessagingJudgmentProfessionalismConfidentialityProject ManagementProblem-SolvingAnticipating NeedsHigh EQCross-functional RelationshipsTravel LogisticsExpense Reporting

Key Responsibilities

Manage complex, multi-time-zone calendar scheduling, prioritizing meetings based on strategic value.
Protect executive time by triaging inbound requests and proactively resolving scheduling conflicts.
Prepare executives for meetings by compiling agendas, pre-reads, and supporting materials.
Act as a proxy in meetings, capturing notes, clarifying decisions, and ensuring follow-through on action items.
Draft and send executive-level communications with clarity and professionalism.
Serve as the primary point of contact for internal leaders, external partners, and vendors.
Digest, summarize, and escalate key information, updates, and risks while maintaining strict confidentiality.
Support leadership cadence, including weekly reviews and planning sessions, by managing agendas and action tracking.
Build and improve systems and processes to enhance executive productivity.
Manage end-to-end travel logistics, itineraries, reservations, and expense reporting.
Ensure seamless operational execution during high-volume periods and periods of change.

Qualifications

Exceptional calendar management, prioritization, and organizational skills.
Strong written and verbal communication abilities, capable of drafting clear executive-level messaging.
Demonstrated judgment, professionalism, and ability to handle confidential information.
Excellent project management skills with the ability to drive tasks forward independently.
Ability to anticipate needs, solve problems proactively, and meet deadlines.
Comfort operating in a dynamic and sometimes ambiguous environment with composure.
High emotional intelligence (EQ) and the ability to navigate cross-functional relationships with empathy and confidence.
Must be a 2026 graduate.
Must be based in the United States.