Grants & Operations Coordinator

RIVET

Job Description

Required Skills

Key Responsibilities

• Maintain comprehensive grant trackers for applications, approvals, disbursements, and reporting deadlines.
• Monitor required documentation, receipts, and impact updates from grantees.
• Follow up with grantees to ensure timely and complete reporting.
• Ensure grant records are accurate, organized, and readily accessible for partners.
• Support the launch and close-out of grant cycles with clear timelines and checklists.
• Manage and maintain shared folders, trackers, and internal documentation for impact work.
• Assist in the upkeep of Standard Operating Procedures (SOPs), templates, and process documentation.
• Ensure data, files, and materials are easily retrievable and consistently organized.
• Proactively identify and flag risks, delays, or missing information to leadership.
• Support internal reporting and contribute to dashboard inputs as required.
• Prepare, format, and polish impact-related materials, including presentations, grant summaries, and partner-facing documents.
• Support meeting logistics by drafting agendas, preparing pre-reads, taking notes, tracking action items, and managing follow-ups.
• Coordinate calendars, deadlines, and internal requests for the Impact team.
• Reduce the administrative workload for the Chief Impact Officer and Impact Manager.
• Assist with logistics for impact-related events, convenings, or travel as needed.
• Serve as a reliable point of coordination for impact workflows.
• Provide steady cross-functional coordination in a fast-paced environment, bringing structure and clarity to shared projects.

Qualifications

• Demonstrated ability to track applications, approvals, disbursements, and reporting milestones across grant cycles.
• Strong administrative skills in scheduling, meeting preparation, follow-ups, and organizing leadership workflows.
• Comfort in supporting payment tracking, confirmations, and documentation in coordination with internal teams.
• Proficiency in maintaining organized trackers, shared folders, and grant documentation across various platforms.
• Ability to prepare, format, and polish presentations, summaries, and internal or partner-facing materials.
• Excellent written communication skills, capable of drafting concise and professional emails, instructions, and updates.
• Proven track record of consistent follow-through, deadline management, and attention to detail.
• A calm and proactive mindset, able to anticipate needs and flag issues early, even amidst shifting priorities.

Benefits & Perks

• Opportunity to contribute to meaningful social change initiatives.
• Work in a fast-paced, mission-driven environment.
• Collaborate with a dedicated and passionate team.
• Gain experience in grant management and operational excellence.

How to Apply

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Posted Date

January 30, 2026