Document Manager and Proposal Writer

iT1

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Job Overview

Location

Remote

Employment Type

Full-time

Work Arrangement

Hybrid

Sector

Information Technology & Software

Experience Level

Mid-level (3-5 years)

About the Company

iT1 is a prominent national technology solutions provider, distinguished by its commitment to excellence, collaboration, and employee development. Consistently recognized as one of Arizona’s Best Places to Work for over a decade, iT1 fosters an environment where entrepreneurial-minded professionals can thrive.

The company offers the freedom and flexibility for its team members to build their own success, supported by cutting-edge technology and innovative programs. iT1's technical teams are dedicated to designing advanced solutions for both enterprise and SMB clients, with a strong emphasis on continuous training and certifications to stay at the forefront of the industry.

Job Description

iT1, a leading national technology solutions provider headquartered in Tempe, Arizona, is seeking a skilled and experienced Document Manager and Proposal Writer to join our dynamic team. We are recognized as one of Arizona’s Best Places to Work, fostering a culture of excellence, collaboration, and continuous employee growth.

In this crucial role, you will be instrumental in driving revenue growth by expertly managing the creation, development, and execution of high-quality proposals, contracts, and essential business documentation. You will play a key part in responding to commercial and federal RFPs/RFQs, overseeing the entire contract lifecycle, and ensuring seamless alignment across our sales, legal, and operations departments.

To apply for this role, click the Apply button on this page and follow the instructions.

Required Skills

Proposal WritingContract ManagementRFP/RFQ ResponseDocument ManagementSalesforceCRM SystemsTechnical WritingEditingProofreadingCross-functional Team CoordinationProject Management

Key Responsibilities

Lead the end-to-end development of responses to RFPs, RFQs, RFIs, and other bid requests (commercial and federal).
Collaborate with sales, engineering, legal, and leadership to gather content and ensure accurate, compelling responses.
Maintain and continuously improve a proposal content library (templates, boilerplate, case studies, resumes, etc.).
Ensure all submissions meet compliance requirements, deadlines, and formatting standards.
Tailor messaging to align with customer requirements, evaluation criteria, and iT1 value propositions.
Own the contract lifecycle process from draft through execution and renewal.
Coordinate and manage redline reviews between internal stakeholders and external parties.
Track contract status, approvals, and execution timelines.
Ensure proper version control, document storage, and audit readiness.
Partner with legal and sales leadership to mitigate risk and ensure compliance.
Maintain accurate and up-to-date records in CRM (e.g., Salesforce) for proposals, contracts, and opportunities.
Track key milestones such as submission dates, contract execution, and renewal timelines.
Generate reports and dashboards related to pipeline support, proposal activity, and contract status.
Develop and document standard operating procedures (SOPs) for proposal and contract workflows.
Identify opportunities to improve efficiency, turnaround time, and win rates.
Ensure compliance with ISO 9001:2015 as it pertains to document management.

Qualifications

3–7+ years of experience in proposal writing, contract management, or document management.
Proven experience responding to RFPs/RFQs, including complex and deadline-driven submissions.
Strong writing, editing, and proofreading skills with high attention to detail.
Experience coordinating cross-functional teams (sales, legal, technical).
Familiarity with CRM systems (Salesforce preferred) and document management tools.
Ability to manage multiple projects simultaneously in a fast-paced environment.
Experience with federal/government contracting and compliance requirements (Preferred).
Knowledge of IT solutions, VAR/reseller environments, or technology services (Preferred).
Familiarity with tools such as Salesforce, Linksquares, DocuSign, or similar platforms (Preferred).
Understanding of contract terms, redlining, and negotiation processes (Preferred).
Familiarity with ISO standards and regulatory frameworks (Preferred).
Experience with project management methodologies (Preferred).

Benefits & Perks

Medical, dental, and vision benefits with highly subsidized premiums
Two weeks accrued paid time off in your first year, with increasing PTO as tenure increases, and most major holidays off
401(k) Plan with employer match
Onsite Fitness Center
Onsite Monthly Massages

How to Apply

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The U.S. technology solutions sector is experiencing robust growth, driven by digital transformation initiatives across industries. This role is pivotal in supporting revenue expansion through expert proposal and contract management. Key technical keywords include RFP/RFQ response, contract lifecycle management, CRM integration (Salesforce), and ISO 9001 compliance. The position directly impacts business ROI by streamlining the sales process, enhancing win rates, and ensuring contractual accuracy, thereby contributing to organizational scalability and market leadership.