Senior Administrator

Urbacon Trading & Contracting - PMV Branch

Job Overview

Location

Qatar

Employment Type

Full-time

Work Arrangement

On-site

Sector

Construction & Real Estate

Experience Level

Senior (5-8 years)

Application Deadline

August 4, 2026

About the Company

Urbacon Trading & Contracting (UCC) is a prominent player in the global construction and engineering industry, with a significant presence in Qatar. As part of the Power International Holding (PIH) group, UCC is involved in a diverse range of projects across various sectors, including energy, healthcare, real estate, and hospitality. The company is committed to delivering high-quality projects through innovation, sustainability, and a strong focus on client satisfaction. UCC's operations are guided by robust quality management systems and a dedication to health, safety, and environmental (HSE) initiatives, ensuring responsible and efficient project execution. Their PMV (Plant, Machinery, and Vehicles) branch specifically supports the operational needs of their extensive project portfolio.

Job Description

Urbacon Trading & Contracting, a leader in the construction and energy sectors, is seeking a highly organized and professional Senior Administrator to join their PMV Branch in Qatar.

This role is pivotal in ensuring the smooth operation of the office environment. You will be the first point of contact for visitors, manage complex scheduling, and maintain confidential records with utmost accuracy. Your contribution will be vital in enhancing the organization's brand and ensuring efficient administrative support for the direct supervisor and the department.

Key responsibilities include managing appointments, logging visitors, distributing correspondence, preparing reports, and supporting HSE initiatives. A strong command of English, proficiency in MS Office Suite, and experience with SAP ERP systems are essential for success in this position.

To apply for this role, click the Apply button on this page and follow the instructions.

Required Skills

Office administrationDelegation of authority and responsibilityInformation gathering and monitoringEnglish (oral and written)Computer Office Applications and Programs (MS Excel, Word etc.)ERP knowledgeSAP

Key Responsibilities

Provide excellent customer service and act as a brand ambassador for the organization.
Maintain a scheduler for appointments and provide daily reminders to the direct supervisor.
Manage guest admissions and maintain a log of visitors and appointments.
Confidently and accurately distribute, record, and file correspondences, calls, and queries.
Ensure timely distribution of departmental documents to relevant personnel.
Screen and organize documents for the direct supervisor.
Record distributed documents and monitor actions taken on correspondence requiring a reply.
Advise the direct supervisor on documents or matters requiring immediate attention.
Screen and forward approved calls to the direct supervisor.
Monitor all incoming and outgoing departmental documents in compliance with the quality management system.
Ensure proper dissemination of mails to the department.
Manage timely delivery and receipt of couriers and packages.
Collate data and prepare professional reports, memos, or presentations as requested.
Support the implementation of HSE initiatives and participate in safety awareness activities.

Qualifications

Bachelor's Degree in Business Administration or a related field.
Minimum of 5 years of working experience.
Minimum of 3 years of relevant working experience.
2 years of GCC experience is a plus.
Knowledge in office administration.
Knowledge and experience in delegation of authority and responsibility.
Knowledge of Information gathering and monitoring.
Excellent working knowledge of English (oral and written).
High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.).
ERP knowledge, preferably SAP functional skills.

How to Apply

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In the dynamic landscape of Qatar's burgeoning energy and construction sectors, a Senior Administrator is crucial for maintaining operational efficiency. This role demands expertise in managing correspondence, scheduling critical meetings, and ensuring seamless information flow. Proficiency in ERP systems like SAP, alongside advanced skills in data analysis and reporting, is essential for supporting strategic decision-making and driving business ROI. The ability to manage multiple tasks with precision and maintain high standards of quality assurance directly impacts project timelines and organizational success.