Senior Administrator

Urbacon Saudi Company

Job Overview

Location

SA, Saudi Arabia

Employment Type

Full-time

Work Arrangement

On-site

Sector

Construction & Real Estate

Experience Level

Senior (5-8 years)

Application Deadline

August 6, 2026

About the Company

Urbacon Saudi Company is a key player within the Power International Holding group, contributing significantly to the Kingdom of Saudi Arabia's development. The company operates across diverse sectors, including Energy, Concessions & Construction, Healthcare, Ventures, Contracting & Industries, Telecommunication, Real Estate, Lifestyle (Hospitality & Entertainment), and Agriculture and Food Industry. This broad operational scope indicates a dynamic and multifaceted organization committed to growth and innovation. Urbacon Saudi Company emphasizes sustainability, procurement excellence, and career development for its employees, fostering a professional environment dedicated to achieving ambitious goals within the Saudi Arabian market.

Job Description

Urbacon Saudi Company is seeking a highly organized and professional Senior Administrator to join their team.

In this crucial role, you will be the face of the organization, providing exceptional customer service to visitors and acting as a key point of contact. You will be responsible for managing complex schedules, ensuring critical meetings are prioritized, and maintaining a detailed log of visitors and appointments.

Your duties will include the confidential and accurate distribution, recording, and filing of all correspondence, ensuring efficient traceability of documents. You will also be tasked with preparing professional reports, memos, and presentations as required, adhering to strict timelines and maintaining a high level of accuracy.

This position also involves supporting the implementation of HSE initiatives and contributing to a safe working environment. A strong understanding of office administration, excellent communication skills in English, and proficiency in computer applications like MS Excel and Word are essential. Prior experience with ERP systems, particularly SAP, is a significant advantage.

To apply for this role, click the Apply button on this page and follow the instructions.

Required Skills

Office administrationDelegation of authority and responsibilityInformation gathering and monitoringEnglish (oral and written)Computer Office Applications and Programs (MS Excel, Word etc.)ERP knowledgeSAP

Key Responsibilities

Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors and act as a face of the organization to increase organization branding internally and externally.
Maintain a scheduler to help organize appointments with the direct supervisor and give necessary advice / reminder on daily basis and ensure critical meetings are not missed.
Check admission of guests without appointments to the direct supervisor on daily basis.
Maintain a log of visitors and appointments for easy reference on a daily basis.
Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.
Ensure that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
Ensure that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.
Record all distributed documents and monitor actions taken for correspondence that require reply on a daily basis.
Advise the direct supervisor for any documents / matters that require immediate attention on daily basis.
Ensure to screen and forward approved calls to the direct supervisor on daily basis.
Monitor all documents coming in or leaving the department in compliance to the quality management system at all times.
Ensures proper dissemination of mails to the department on daily basis.
Ensures that couriers / packages are delivered / received on timely manner
Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.
Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Qualifications

Bachelor's Degree in Business Administration or any related field
Minimum 5 year(s) working experience
3 year(s) relevant working experience
2 year(s) GCC is a plus
Knowledge in office administration
Knowledge and experience in delegation of authority and responsibility
Knowledge of Information gathering and monitoring
Excellent working knowledge of English (oral and written)
High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.)
ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

How to Apply

Apply now »

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In the dynamic landscape of Saudi Arabia's burgeoning energy and construction sectors, this Senior Administrator role is pivotal. You will manage critical administrative functions, ensuring seamless operations and supporting executive leadership. Key responsibilities include advanced scheduling, confidential correspondence management, and data collation for impactful reporting. Proficiency in ERP systems, particularly SAP, alongside strong organizational skills, is essential for driving efficiency and contributing to the company's strategic objectives. This position offers a significant opportunity to influence operational excellence and support large-scale projects.