Executive Assistant

Egon Zehnder

Job Overview

Location

Montreal, Quebec, Canada

Employment Type

Full-time

Work Arrangement

Hybrid

Sector

Human Resources & Recruitment

Experience Level

Mid-level (3-5 years)

Application Deadline

April 22, 2026

About the Company

Egon Zehnder stands as the premier global leadership advisory firm, dedicated to inspiring leaders through complex challenges with human-centered solutions. The firm partners with a diverse clientele, including public and private corporations, family-owned enterprises, and non-profit and government agencies.

With a network of 560 consultants operating across 64 offices in 36 countries, Egon Zehnder leverages the collective expertise of former industry and functional leaders. This collaborative approach ensures seamless delivery of the firm's comprehensive services, including executive search, leadership solutions, CEO search and succession planning, and board advisory.

The company's ethos is built on a foundation of true partnership, aligning its interests with those of its clients to drive tangible and enduring business impact. Egon Zehnder is committed to transforming people, organizations, and the world through impactful leadership.

Job Description

We are seeking a highly adaptable and skilled Executive Assistant to provide critical, high-level support to our consultants. This role is designed for a proactive individual who can seamlessly step in to cover for absent Executive Assistants, ensuring continuity and excellence in administrative operations.

In this dynamic position, you will manage complex calendars, coordinate intricate travel plans, and meticulously prepare client and candidate deliverables. Your ability to prioritize conflicting demands and manage multiple tasks efficiently will be paramount. You will serve as a key liaison, facilitating smooth communication between consultants and internal/external stakeholders.

Key responsibilities include maintaining the accuracy of global databases, assisting with billing and client invoicing, and providing comprehensive administrative support for various events. This role offers a unique opportunity to contribute significantly to a world-leading leadership advisory firm, supporting high-impact projects and executive-level interactions.

To apply for this role, click the Apply button on this page and follow the instructions.

Required Skills

Calendar ManagementTravel ArrangementsExpense ReportingDatabase ManagementCommunicationOrganizationPrioritizationConfidentialityMicrosoft Office SuiteGoogle Workspace

Key Responsibilities

Provide high-level support to consultants, acting as a floater during Executive Assistant absences.
Manage complex calendars, including scheduling meetings, interviews, and appointments.
Arrange and coordinate detailed travel plans, itineraries, and agendas for consultants and candidates.
Process expense reimbursements for consultants and candidates.
Prioritize and manage multiple tasks and projects with strict deadlines.
Ensure the accuracy and up-to-date status of the global database.
Compose, prepare, and edit confidential correspondence.
Assist the accounting department with billing and client invoicing.
Provide administrative support for virtual and in-person events.
Interface regularly with high-level executives involved in confidential projects.

Qualifications

Proven experience as an Executive Assistant or in a similar high-level administrative role.
Exceptional organizational and time-management skills.
Ability to multitask and prioritize effectively in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Excellent written and verbal communication skills.
Discretion and ability to handle confidential information.
High level of flexibility and adaptability to changing tasks and priorities.
Experience with travel booking and expense reporting systems.
Strong interpersonal skills for effective communication with clients and internal teams.

Benefits & Perks

Opportunity to work with a leading global leadership advisory firm.
Exposure to high-level executive interactions and confidential projects.
Dynamic and varied work environment.
Supportive team and collaborative culture.

How to Apply

To apply for this role, click the Apply button on this page and follow the instructions.

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The global leadership advisory landscape is rapidly evolving, demanding agile support structures. This role requires mastery of executive calendar management, complex travel coordination, and meticulous document preparation, utilizing keywords like stakeholder engagement, confidential correspondence, and database integrity. Your impact will directly influence consultant productivity and client satisfaction, contributing to the firm's strategic growth and leadership advisory scale. You will be instrumental in ensuring seamless operations and supporting high-stakes client engagements, demonstrating a critical role in business ROI.