Sr. Payroll Administrator

SIGMA-US

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Job Overview

Location

Remote

Employment Type

Full-time

Work Arrangement

Remote

Sector

Finance & Banking

Experience Level

Senior (5-8 years)

About the Company

SIGMA-US is a company that operates within the United States, focusing on providing essential services related to payroll administration. While specific details about their industry beyond payroll processing are limited in the provided information, their engagement with platforms like Workable suggests a structured approach to talent acquisition and employee management. The company emphasizes the importance of compliance and accuracy in payroll operations, as indicated by the detailed responsibilities of the Sr. Payroll Administrator role. This includes managing multi-state payroll cycles, ensuring timely remittance of funds, and handling complex tax filings. Their benefits package, including 401(k) matching, health insurance, and tuition reimbursement, points towards a commitment to employee well-being and professional development.

Job Description

We are seeking a highly skilled Senior Payroll Administrator to join our dynamic team. This role is crucial for ensuring the accurate and timely processing of multi-state payroll, serving as a subject matter expert for all payroll-related matters, and efficiently handling employee inquiries.

In this position, you will be responsible for managing the entire payroll cycle from beginning to end for our multi-state employees. This includes ensuring the timely completion of payroll, processing various funding reports for the Accounting Department, and managing the remittance of 401(k) contributions and payroll taxes.

You will also be tasked with auditing weekly in-house payroll, reviewing, reconciling, and providing weekly, monthly, and annual tax and compliance filings for managerial review. A key aspect of this role involves interacting directly with employees to address their questions and resolve any payroll-related issues, as well as processing all garnishment documentation and deduction entries.

To apply for this role, click the Apply button on this page and follow the instructions.

Required Skills

Multi-state payroll processingPayroll lawWage garnishment complianceIRS payroll related complianceMicrosoft Office SuiteOutlookWordExcelSAP PayrollNOVAtime

Key Responsibilities

Processes beginning to end payroll cycle of multi-state employees to ensure timely completion; including various funding reports to the Accounting Department, timely remittance of 401(k), and payroll taxes
Audits weekly in house payroll
Reviews, reconciles and provides weekly, monthly, annual tax and other compliance filings to Payroll Manager for review. Investigates and proposes solutions to manager for resolving any reconciling issues, if needed.
Interacts directly with employees to answer questions and investigate payroll related issues
Processes all garnishment documentation and deduction entries
Prepares various weekly funding reports for Accounting for payroll taxes, garnishments and 401(k)
Verifies entries and changes to ensure accuracy of employee record for Federal, State and Local payroll taxes
Enters all direct deposit entries, changes and updates
Oversees timekeeping process to approve time and download hours into payroll system
Maintains vacation exceptions
Assists with monthly, quarterly and year-end tax reporting, including W-2s
Assists with documenting payroll processes and procedures, as necessary
Performs system testing as required for support pack updates, etc.
Provides back-up assistance to other Payroll Administrators as needed
Assists with training for new employees on payroll and related processes

Qualifications

High school diploma or equivalent
Three (3) years’ multi-state payroll experience including: payroll law, wage garnishment compliance, and IRS payroll related compliance
SAP Payroll experience
NOVAtime experience
FCP or CPP
Proficient with Microsoft office, including skills with Outlook, Word and Excel
Excellent verbal and written communication skills

Benefits & Perks

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Retirement plan
Tuition reimbursement
Vision insurance

How to Apply

This job has expired

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The payroll landscape in the United States is experiencing significant growth, driven by increasing regulatory complexity and the demand for efficient, compliant compensation systems. This role is pivotal in navigating these challenges, requiring expertise in multi-state payroll processing, tax compliance, and employee inquiries. Key technical skills include understanding payroll law, wage garnishment, IRS regulations, and proficiency with systems like SAP Payroll and NOVAtime. The impact of this position is directly tied to maintaining financial integrity, ensuring employee satisfaction, and supporting the operational scale of the organization through accurate and timely payroll execution.